• University Identity Card works as evidence either you are a student or staff in this university. Do not hesitate to produce your valid University Identity card before entering the library.
  • If you are not a student or staff member in this university, show your national Identity / Passport and request the direction from the staff in front desk and visit the library office. permission has to obtained from the Librarian or the authorized staff member in the library to access the collection.
  • The University Identity Card facilitates to provide access to your profile in the library management system. Hence, the University Identity Card is compulsory to borrow books from the library.

Borrowing limits for academic staff and students diverse faculty by faculty due to the value of the books and copies availability.

Arts/ Management/Law/Education

Category No of Books Period
Lending Reference
Undergraduates 03 02 21 days for Lending books
days for Reference books


Category No of Books (Lending or reference) Period
Postgraduate (Arts, Education, Management, Law, FGS) 02 21 days for Lending books and 7 days for Reference books


Category No of Books (Lending or Reference) Period
Academic Staff (Permanent) 10
(Academics of the Faculty of Arts are allowed up to 15)
90 days (renewal for 30 days)
Academic Staff (Temporary) 03 30 days (renewal for 30 days)
Administrative Staff 05 30 days (renewal for 14 days)
Administrative Staff of the Library 08 30 days (renewal for 14 days)
Non-academic Staff 02 30 days (renewal for 14 days)
Library Information Assistants 05 30 days (renewal for 14 days)

Postgraduate Students

FGS students are able to borrow 02 library books on payment of a refundable deposit, Rs. 5000.00.

Outside Researchers

No library ticket will be issued for any outsiders who are not members of the library. However, outside researchers can request the librarian to refer certain material available in the library. In considering the available facilities, materials and importance of the research, only reference facilities will be granted by the librarian. These requests will be considered if the potential reader can produce a letter addressed to the Librarian by the head of a recognized research body indicating the significance of the research and the affiliation of the researcher.



Temporary Membership fee
Month Year
Local Users Rs. 400 Rs. 1000
Foreign Users Rs. 1000 Rs. 5000

**(Approved by 383rd Finance Committee held on 04th October 2017, University of Colombo)

Fines/Penalties for Overdue Books

The fine will be imposed as follows for the books not returned on the due dates

Book Type Fine per day (Rs.)
Lending 10.00
Reference 15.00

The Librarian may recall books when needed, and the borrower must return books immediately when called upon.

Users are allowed to renew the books before the due date. The renewal can be done twice for a book.

The self-renewal facility is not allowed at the moment, but when the facility is provided, the borrower will be able to use it only once for a book.

  • Students should report to the issuing counter if they find any marks or damages to the books at the time of borrowing. Such a report is necessary for the books to be presumed to have been in good condition when loaned, and the borrower will be responsible and fined for any damage observed when the books are returned.
  • Tearing off pages from a publication or any type of vandalism is strictly forbidden and punishable. Such students will be reported to the Dean of the Faculty, and the library facilities will be suspended for a period determined by the committee.
  • If a book is lost, the borrower will be liable to pay the full cost of replacing it and other costs as defined by the university.
  • The loss of a book should be reported immediately to the circulation counter by filling out a declaration form, which is available at the Main Library counter and the library website. It will be in the log entry book, and the library will take one month to check whether it will be returned by anyone else. Just after, the declaration form will be forwarded to the relevant division in the main library to prepare the charge sheet. If the library has yet to be informed by the user, a penalty will be imposed until the library clearance certificate is issued, in addition to the cost of the book.
  • If the book is not found and not returned after two weeks, the borrower will be notified to pay for its replacement cost.
  • Readers must produce their University Record Book/Identity Card when entering the library, borrowing books or any other time when called upon to do so.
  • Readers must produce their belongings such as books, notes etc. to the gatekeepers when they enter to the library and go out of the library.
  • No bags, cases, parcels, cellular phones, personal copies of books & printed materials, umbrellas etc. should be brought into the Library.
  • SILENCE should be observed in all public reading areas.
  • Seats in the Library may not be reserved or removed by the readers.
  • Readers are not allowed to do joint work and discussion in the library.
  • Consumption of food and drink, smoking and the use of matches or an open flame are forbidden in the Library.
  • No readers may enter any part of the Library to which entry is forbidden.
  • Visitors to the Library are required to obtain the permission of the Librarian to enter the Library.
  • Any disorderly or improper conduct or breach of regulations will render the reader or borrower concerned liable to suspension from using the library.
  • Students should not occupy the reserved places and seats for Postgraduate students / Research students / University Teachers.
  • Do not leave your personal belongings in front of the library or around the library. Please use the Cloakroom.
  • Valuable articles or cash should not be kept in the cloakroom. The Library Staff will not hold themselves responsible for any losses.
  • It is requested that all readers should avoid wearing unsuitable clothes like shorts, caps (except the religious headgear) etc. when they enter the Library.
  • Prior approval in writing should be obtained from the Librarian to take photographs inside the Library.

Last Updated on April 8, 2024 by Main Library